Print Awareness – Think Before You Print

A few years ago we were spending almost $10,000 a year on printers and toner.  Town Meeting approved a campaign called “Print Awareness Week” to bring awareness to this problem and learn how to stop wasting money.

Arlington County has developed programs to reduce greenhouse gas emissions across all government operations (Arlington Initiative to Rethink Energy).  Arlington County Schools are trying to reduce the amount of toner and paper used in schools.  They are encouraging all teachers and students to reduce paper by distributing and submitting assignments electronically through Google Docs and Blackboard. 

Be Green – Think Before You Print!

Submit Assignments Electronically

Here are some facts to consider the next time you print:

1.  Every time you click print a print job is sent to the printer whether you see it or of large stack of paper

Thousands of pages are printed and never retrieved.  So pressing print multiple times only wastes toner and paper.When you press print, the request actually goes to the Ed Center where it is stored in the print queue in the order it is received.  Then all the jobs are sent back to the printer.  It is very difficult if not impossible to cancel a print job once it has been sent.  Shutting off the printer may clear the print memory of the current job, but if it is still in the queue, it will print.  If there is a printer malfunction with the hardware, the print job will wait until the printer is fixed.  So requesting multiple times will always produce multiple print outs.

coins in hand with caption would you pay for that print2.  It costs 8 times more to print in color than black and white.

It costs $1000 to replace the ink in the color printer.
That’s the cost of a Smartboard or 2 iPads every time we replace the toner.

3.  The cost per page of printing is based on how much ink is on the page.

Large photographs and powerpoint slides with backgrounds use 4-8 times as much toner as an average word document. Kodak sells 8×10 photos for $2.00 each.  That’s a better deal.

Ten ways YOU can help reduce printing costs:

1.  Only print in color when absolutely necessary.

Color printing should be reserved for displaying the final product only.

2.  Learn how to reduce the size of your photos.

Better yet, print them elsewhere.  Kodak sells 4″x6″ for 12 cents and 8″x10″ for $2.  Plus it’s on quality paper!

3.  Never print Powerpoint slides that have colored backgrounds (huge toner killer).

Print handouts (3-6 slides per page) instead of full page slides.

4.   Use print preview to see what your print will look like before sending the job.

Read print dialogue box before printing5.  Read the print dialogue box.

Check the printer name.
Only print the pages you need.
Print in draft mode by selecting options.

6.  Only click print one time.

Go to the printer and troubleshoot or request help if you don’t see your printout.
Read the dialogue boxes that appear on your screen, or the info in the window on the printer.  They will tell you what’s wrong.

7.  Don’t use the printers as copiers.  For multiple copies use the copiers in the office.  They are a lot cheaper.

Teachers can now print directly to some copiers!

print at copier not printer


8.  Be especially careful when printing from the Internet.

Can you copy and paste the info you need into a Word document first?
Print preview first and only print the pages you need.

9.  Beware printing large pdf with hand up saying stop

Do you really need all the pages in a pdf?
Select only the pages you need.
Better yet, save the pdf file and view it on your laptop or iPad.

10.  Think before you print!

A couple suggestions for teachers:

1.  Tell students to use StudentVue instead of printing reports for students.

2.  Have students submit assignments online using Google or Blackboard.

3.  Give students tests and assignments electronically.

4.  Consider the cost of printing when you plan class projects.

5.  Remind students of how to conserve toner and paper.  Encourage them to use print preview and draft mode.  Use color sparingly if at all.